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Case study

Simple billing for thousands of tenants with one application

80% faster calculating fees - from 30 to only 5 days
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The Business Challenge

  • Industry
    Commercial real estate

One of the strongest points of our client is flexible rental and leasing agreements with their customers. Customers can lease industry space for short periods, and change the size of space they are renting during the term of the contract – even a few times in a month. 

However, such flexibility comes with the price. It took a whole month for the client’s accountant to calculate the charge each customer of 24 logistic parks owned the company. All invoices and electricity and water charges needed to be divided between all tenants. What is more, there was a lot of charges that were simply hard to calculate – for example, payments for interior road lighting. Our client needed a digital solution that would not only perform complex calculations but also propose an optimal business approach to shared fees.

Our Solution

We developed an application that calculates how much each tenant should pay for the rented space and for in a given month. It does not only determinate the fee but also solves the problem with charging tenants for shared facilities.

Previously, the process took 30 days – during that time, employees were checking water and gas meters, gathered electricity bills, and then calculated the fees. Now the process takes no longer than 5 days – meters still have to be checked manually, but the calculations are being done in a fraction of time.

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The application was written in ASP.NET, with SQL database, Nhibernate and DevExpress controls.

 

Benefits

The time to calculate monthly tenants fees got shortened by 80% – from 30 to only 5 days.

The process got much easier. Now the employee needs to only enter the data from meters and bills to the application – the rest is done by the software. That makes preparing bills for several thousand tenants a task much less daunting. 

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